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|
| Real Estate, Occupation
Assessment, & Per Capita Taxes |
| Tax |
Yrs. stored on system |
Queries for multiple yrs.tax types |
Reprinting of tax statements for prev. yrs. |
| Real Estate |
Unlimited* |
Yes |
Yes |
|
Occupation
Assessment
and
Per Capita |
Unlimited* |
Yes |
Yes |
* limited only by physical disk size purchased & allocated
STRENGTHS OF SOFTWARE DESIGN
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Ease of loading incoming duplicate(s) and supplemental billings
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Ability to transfer files from system to other 3rd party software
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System user ability to meet processing needs without annual assistance
from the programming staff
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Automated return of unpaid items to County's Tax Claim Bureau
INCREASE YOUR PRODUCTIVITY
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Citation System automates prosecution of taxpayers in noncompliance
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Systems download into MS Word to create data merge files (speeds certified
mailings, return envelopes)
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Merge files load easily into spreadsheets and 3rd party software, allowing
easy sort of mail by zip code to speed up bulk mailings, etc.
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Imaging capability available upon request. Based upon memory purchased,
unlimited years' of tax statements, supporting documentation, and correspondence
could be stored by taxpayer to ensure quick recovery of data
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Availability of hardware and software utilized by RBA ensures expeditious
recovery from a catastrophic disaster.
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Automated backup procedure during off work hours avoids down time and interruptions
to daily work routines
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System rebooting overnight frees log files and resets system
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Comment/note fields to document critical information
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User Defined Fields (user determines best use, strength is the ability
to query by the contents of these fields)
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Modules formatted very similar - learning curve sharply decreases
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Reference files used to easily maintain changing tax rates, billing and
respective due dates, number of days to respond
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Menu bar tops each screen to concisely show all options
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Control records can be used to decrease redundant typing (default city,
state, zip codes)
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Pull down lists for exoneration types to reduce keystrokes
INCREASE YOUR ACCURACY
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Batch processing
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Transactions must balance or rejected (rolled back) if debits do not equal
credits
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Accounting periods close (manually or automatically upon remittance and
settlement)
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Citation history stored on system to avoid double jeopardy
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Status codes remind you of bankruptcies, postal returns, and allow follow-up
when bankruptcy discharged
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Comment/note fields to document critical information INCREASE YOUR ACCURACY
(cont'd)
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Tracking of payments-on-account and partial payments
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Administrative staff can review work-in-progress to determine what upcoming
staff requirements must be met
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Speed entry with verify program
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Exonerated bills regenerated with correctly calculated amounts due
ASSIST YOUR INDEPENDENT AUDITORS
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Reports run by date span (calendar or school year processing)
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Transaction reported with batch reference to allow auditors to trace all
entries on system back into the original batch
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Cash on System = General Ledger =
Bank Statement (an auditor's safeguard that all transactions that have
occurred including NSF checks are properly accounted for)
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Remittance Processing determines the "due to" or payable amount
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Remittances held until future payment date are placed on hold as a reserve
INVOICING TAXPAYERS FOR TAX, PENALTY, AND INTEREST DUE
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Tax bills with remaining balance due will reprint showing amount due, less
payments received to date, with remaining balance due
MORTGAGE AND ESCROW PROCESSING CYCLE
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Escrow requests entered on tax collection system
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List generated to mail to escrow companies for payment
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Escrow lists returned with payment used to adjust request per the system
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Following adjustments, check posted in total
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All escrow payments will be systematically applied against all individual
taxpayer's records
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